1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the
information alone or in conjunction with any other information in the data controller’s possession or likely to
come into such possession. The processing of personal data is governed by the General Data Protection
Regulation (the “GDPR”).
2. Who are we?
Pathway Church is the data controller (contact details below). This means it decides how your personal data
is processed and for what purposes.
3. How do we process your personal data?
Pathway Church complies with its obligations under the “GDPR” by keeping personal data up to date; by
storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting
personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate
technical measures are in place to protect personal data.
We use your personal data for the following purposes: –
– To enable us to provide a voluntary service for the benefit of the public in a particular geographical
area as specified in our constitution;
– To administer membership records;
– To fundraise and promote the interests of the charity;
– To manage our volunteers;
– To maintain our own accounts and records (including the processing of gift aid applications);
– To inform you of news, events, activities and services running at Pathway Church.
4. What is the legal basis for processing your personal data?
– Explicit consent of the data subject so that we can keep you informed about news, events, activities and
services and keep you informed about church events.
– Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment,
social security or social protection law, or a collective agreement;
– Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union
aim provided: –
– The processing relates only to members or former members (or those who have regular contact
with it in connection with those purposes); and
– There is no disclosure to a third party without consent.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the
church in order to carry out a service to other church members or for purposes connected with the church.
We will only share your data with third parties outside of the church with your consent.
6. How long do we keep your personal data?
We will keep data for the period of your involvement with the church, i.e. you are still a member of the
church or actively associated with it.
Specifically, we retain information in relation to gift aid declarations and associated paperwork for up to 6
years after the calendar year to which they relate; and legal registers (baptisms, marriages, funerals)
permanently.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal
data: –
– The right to request a copy of your personal data which Pathway Church holds about you;
– The right to request that the Pathway Church corrects any personal data if it is found to be
inaccurate or out of date;
– The right to request your personal data is erased where it is no longer necessary for the Pathway
Church to retain such data;
– The right to withdraw your consent to the processing at any time
– The right to request that the data controller provide the data subject with his/her personal data and
where possible, to transmit that data directly to another data controller, (known as the right to data
portability), (where applicable) [Only applies where the processing is based on consent or is necessary
for the performance of a contract with the data subject and in either case the data controller
processes the data by automated means].
– The right, where there is a dispute in relation to the accuracy or processing of your personal data, to
request a restriction is placed on further processing;
– The right to object to the processing of personal data, (where applicable) [Only applies where
processing is based on legitimate interests (or the performance of a task in the public
interest/exercise of official authority); direct marketing and processing for the purposes of
scientific/historical research and statistics]
– The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we
will provide you with a new notice explaining this new use prior to commencing the processing and setting
out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your
prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the Data Protection
Lead at pathwaydataenquiries@gmail.com
You can contact the Information Commissioners Office on 0303 123 1113 or via email
https://ico.org.uk/global/contact–us/email/ or at the Information Commissioner’s Office, Wycliffe House,
Water Lane, Wilmslow, Cheshire. SK9 5AF.
